On This Page
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Overview
The All Scans page provides you an overview of the status of the data sources assigned in Discover. Every data source is made up of a platform, connection (scans added to Discover. The Scan name column displays the name assigned to the scan when it was created and lists the Discover categories that were selected for the scan. The Connection column identifies the platform, connection, and account used to access the platform), and location . The Path column identifies the location selected for the scan (the target directory). This information is displayed in the corresponding column on this page. The last The Scan status column identifies the information for when the last Discover scan run on the data sourcescan last ran.
Viewing Child
LocationsScans
Only primary locations scans display on this the All Scans page. When assigning adding a location to the Discover scan, you have the option of using a document set or making the location a mapped location. These locations do not scan In both instances, all scanning takes place a child level rather than at the primary (parent) level. Insteadscan level. The primary scan runs only to determine the child scans that need to be created based. For mapped locations, a child location scan is created for each folder under this location, and the Discover scan scans the child locations. one level under the the path selected for the scan. For document sets, a child scan is created for each path saved in the document set.
Mapped locations are identified by a folder icon in front of the location namethe path and “Mapped location” under the path. Document sets will not have a connection listed and will have “Document set” as the path. You can click the New Window icon to the right of the location name in the Path column for these scans to view the child locations for the locationscans. Refer to Child Locations to learn how to work with these locations.
Scans for more information.
Searching Scans
The Refine feature allows you to search the locations scans based on specific criteria. The search works as an “AND” statement when more than one option is applied. Search criteria is case sensitive, and the search text must match the content exactly. There are six search seven options available:
Path: Search for the location scan based on the exact path. This is the information displayed in the Location column. This is an exact search, so the text you must must enter the location path exactly in order to return results.
Storage platform: Search for locations scans on a specific storage platform. You will select the platform from a list of storage platforms available to you.
Impersonation User: Search for the location scan based on the user being impersonated. Note that not all platforms support impersonation. This is an exact search, so the entry must match the user exactly.
Connection name: Search for a location scan based on the connection name. This is the first line of text that displays in the Connection column. This is an exact search, so the entry must match the connection name exactly.
Connection user: Search for the location scan based on the user account used to create the connection. This is the second line of text that displays in the Connection column. This is an exact search, so the entry must match the user exactly.
Is Mapped locationHas child scans?: Choose if you want to view only mapped locations. Mapped locations are the locations View only scans that have child locationsscans. These locations are identified by the folder icon and contain the New Window icon in the Location columnare scans for mapped locations and document sets. Select True to view just these scans. True False to exclude these scans.
Is a Document set?: View only scans for document sets. Select True to view just document set scans. Select False to exclude document set scans.
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The Search field in the menu is used to filter the search options only; it does not perform a search on the text entered. |
Scanning a Data Source
Manually Starting Scans
If you did not set a schedule for scan when you created it, you will need to manually start the scan when you want it to run. Even if you assigned a schedule to a scan, you can manually start a scan whenever you want a scan to run outside of the scheduled time. Use the Scan now button to scan a specific data sourcemanually start a scan. The scan information will identify how long the scan has been running so you can monitor the progress. Once a scan is running, the button will become a Stop button. You can use this button to stop the scan as needed.
Scanning Multiple Data Sources
You can also start scans for all data sources or multiple data sources from this page. To scan all data sources, click the Scan all now button next to the search. To scan specific data sources, select multiple scans at once if needed. Select the box that displays when you hover on the data source row. As you select data sourcesscans you want to run, the label for the Scan all now Run scans button will change to reflect the number of selected data sourcesscans. Once you select all the data sources you want to scanfinish making your selections, click the Scan Run # data sources scans button.
Mapping Locations
For mapped locations, there will be Mapped locations and document sets will have a Map now button in the Scan Status column. This button triggers a scan of the primary location that will create the child locations scans (locations one scan for each folder under the primary locationpath for mapped locations and one scan for each path saved in the document set). No content is scanned for the primary mapped locationlevel for these scans. All content scans are done at the child locationscan level.
Understanding the Scan Status
The Scan Status column displays when the last scan ran for each location. If a scan is in progress, this field will display a progress bar to indicate the scan progress. If scans are running for multiple locations, each location will display its own progress bar. The progress will update every minute until the scan is complete.
Some platforms report an accurate content estimate DryvIQ can use to calculate the scan progress. For these platforms, the scan progress will reflect the true percentage of the scan progress. These scan percentages are approximations and may fluctuate based on the information provided by the platform (where applicable) or the amount of content being scanned. For example, if DryvIQ determines an estimate is wrong, it will recalculate the progress, which may decrease the progress from its previous level. Progress will then begin to increase again as the scan continues.
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While SharePoint Online does provide a count estimate DryvIQ leverages to determine the scan progress, this estimate is not accurate if there are subdirectories in the source path. In this instance, the scan progress may recalculate. |
For platforms that don’t provide content estimates, DryvIQ will display the following percentages based on the scan phase currently being executed:
20%: The scan is initializing and preparing to run.
30%: The scan is determining changes to the content.
40%: The scan is executing. This is when the scan is actively reading content and compiling the statistics for the reporting. During this phase, DryvIQ will update the number of files scanned, if any.
80%: The scan is finalizing.
100%: The scan is complete. The Scan status will display 100% for one minute after the scan completes. Then, the last scan date will display.
Removing a Data Source
You can remove a data source from Discover if you no longer want it to be evaluated. Click the ellipses (…) at the end of the row and click Remove data source from the menu that displays.
Viewing Results
You can quickly view the results for any location. Click the ellipses (…) at the end of the row and click View Results from the menu that displays. You will be taken to the Results page, and the results will be filtered to display just the contents for the selected location. For mapped locations, the results will include all child locations.
Viewing Insights
You can quickly view the insights for any location. Note that the insights page that displays depends on the last insights you viewed, so you should go to the insights and select the the page first before coming here to select the location. Click the ellipses (…) at the end of the row and click View Insights from the menu that displays. You will be taken to the last insights page you viewed, and the results will be filtered to display the insights for the selected location. This option is not available for the primary scan for mapped locations since there is no information to view for these scans. Insights can be viewed through the child scans.
Managing Scan Schedules
You can update a scan schedule or add a schedule to a scan at any time. Click the ellipses (…) at the end of the row and click Manage Schedule from the menu that displays. This will open the Manage Schedule modal. The scheduling options on this modal are the same options available when adding a schedule when creating a Discover scan. Refer to the Schedule section of Adding a Discover Scan for more information.
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The primary scan for mapped locations will have a default schedule that runs every 6 hours. The schedule that was defined when the scan was created was assigned to the child scans and can be edited on the Child Scans page. |
Removing a Scan
You can remove a data source from Discover if you no longer want it to be evaluated. Click the ellipses (…) at the end of the row and click Remove Scan from the menu that displays. Click Yes when prompted to verify you want to remove the scan.
Sorting the Grid
By default, the locations are listed in the order they were assigned to Discover. You can sort the locations based on any column in the grid. Clicking a column header will sort that column in ascending order. An up arrow will appear on the column to indicate the ascending sort order. Clicking the column header again will sort the column in descending order. A down arrow will appear on the column to indicate the descending sort order. Clicking the column header a third time will use the default sort order. The selected sort will persist until you change the sort order or select to sort a different column.
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DryvIQ uses natural sorting. Learn more about how natural sorting works here. |