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The Google Shared Drives connector in DryvIQ allows you to analyze, migrate, copy, and synchronize files between your Google Shared Drives and cloud storage repositories and on-premise network file shares. The first step is to create the Google Shared Drives connection by providing the connection information required for DryvIQ to connect to the shared drives. 

Info

Migrating documents from Google Workspace requires a Google Workspace service account with administrative privileges. The service account allows the DryvIQ Platform to act on behalf of users using the Google Workspace API. Refer to Creating a Google Workspace Service Account for instructions on how to create the service account.

Creating a Connection

  1. Expand the Manage section in the left navigation menu.

  2. Click Connections.

  3. Click Add connection.

  4. Select Google Shared Drives as the platform on the Add connection modal.

  5. Enter the connection information. Reference the table below for details about each field.

  6. Test the connection to ensure DryvIQ can connect using the information entered.

  7. You will see a green "Connected” message on the bottom of the modal when DryvIQ establishes connection. (If the connection fails, verify the information you entered.)

  8. Click Done.

Add connection modal for Google Shared Drives

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Field

Description

Required

Display as

Enter the display name for the connection. If you will be creating multiple connections, ensure the name readily identifies the connection. The name displays in the application, and you can use it to search for the connection and filter lists. The maximum length is 255 characters.

Optional

Service Account Email

Enter the email address created during the Service Account creation process. It will resemble <service-account-name>@<project-id>.iam.gserviceaccount.com

Required

Private Key

Enter the private key required to access the drive. This is the value created when creating the new private key when creating a new Service Account in the Google IAM & admin Console. It will begin with "-----BEGIN PRIVATE KEY-----" and end with "-----END PRIVATE KEY-----."

Required

Subject Email

Enter the email address for the root account containing the data to be transferred.

Required

Domain

Enter the target domain name. For example, your-domain.com.

If you do not include the domain for the Subject Email, you must include the domain in this field. This domain will then be used as the domain for the account.  

Optional

Token Uri

Enter the custom authentication URI. If not supplied, the default is used - https://accounts.google.com/o/oauth2/token.

Optional

Preserve content type

Indicate if DryvIQ should try to preserve files in their original content type. This feature is mainly used for Google to Google transfers.

The default value is No. This means that an upload content type is not specified. Most files will still preserve content types. However, Google native documents and Microsoft Office files will transfer as Microsoft Office files.

Selecting Yes will preserve files in their original content type. Google native documents will transfer as Google native documents. Microsoft Office files will transfer as Microsoft Office files. 

Optional

Import as Google native documents

Indicate if DryvIQ should import Microsoft Office documents as Google documents. This feature is mainly used when transferring from any platform, such as Box to Google.

The default value is No. This means Microsoft Office files will be preserved as their original content type. 

Selecting Yes will import all Microsoft Office files as Google native documents.

Optional

Behavior when deleting items

Select the type of delete DryvIQ should perform when deleting items: Permanent or Soft. Soft delete is the default delete behavior; however, Permanent is the recommended behavior.  

A soft delete marks items as a deleted. You can still access them to restore or permanently delete the items.

A permanent delete removes the items. This delete is not reversible. 

Optional

Allow file discovery

Indicate if files with shared links should be searchable.

The default value is No. This means that only users with whom the file has been shared can find and access the file. 

Selecting Yes sets the "People can search for this file" setting in the file link settings to TRUE. This means any files with shared links can be found and accessed by any user through the search.  


Use domain admin access

Indicate is you want to allow domain-level administrator access to all Google shared drives, regardless of membership.

The default value is No. This means the connection can only access shared drives the administrator is a member of.

Selecting Yes allows the connection to access all shared drives in the administrator's domain/enterprise. 

Optional

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Author Preservation/Audit Trail Preservation 

The Google Shared Drive connector uses per-request impersonation. When Google Drive is the source or destination connection, DryvIQ must make requests to the platform on behalf of the account owner, not the administrator. To ensure “Created By” and “Modified By” dates are preserved during migration, the destination connection must also impersonate the corresponding account owner. 

DryvIQ supports author preservation in Shared Drives. It does this by impersonating the user that last modified the file when uploading the file. However, there are some limitations: 

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  • Sites, Forms, Fusion Tables, My Maps, and Google Workspace Marketplace are all files that are not transferable.

  • Comments in Docs, Sheets, and Slides are not transferable.

  • You cannot transfer permissions to folders other than the shared drive.

  • You cannot transfer demoting/deny permissions (disinheritance).

Google

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Documents

Native Google documents will be handled as indicated below. 

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