The custom entity types are built-in entity types DryvIQ created that allow you to leverage specific file information when creating a policy. This means you don’t have to create entity types for they file properties you want to use in your scans. You can use one of the 7 custom entity types and simply specific specifiy the value you want to use in your policy. Refer to Uploading Samples to learn how to upload individual files for analysis against any entity type.
Active User Status
The Active User Status custom entity type allows you to scan files to identify the status of the owner and/or creator as well as identifying if the files are shared with any active users. Download a list of the 9 supported statuses below.
⬇️ Download the Active User Status list
Content Category
The Content Category custom entity type allows you to scan content based on the category the file belongs determined by its extension. This makes it possible to set your policy to include or exclude specific file types when scanning. The list of 8 categories and the file extensions included in each is below. For example, using this entity type, you can choose to exclude files that fall into the “movies,” “temporary files,” and “Windows OS/DB file” to limit the content the policy scans. All files with extensions that fall into these categories will be skipped. The categories are listed below. Expand each category to view the included extensions.
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ID: dd7c79007f5f4f5cb2ec12955ccb9a4f Total File Types: 21 Extensions:
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ID: 0aacaf433f5c43a48426f77953d2ecd9 Total File Types: 20 Extensions:
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ID: 67fd6f27c4764bf2ab332786ef1b464e Total File Types: 22 Extensions:
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ID: 85fde96a6ce74d949c706a3b6e3daf87 Total File Types: 47 Extensions:
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ID: fc13668fd8694287a285a6c4b605d5a1 Total File Types: 15 Extensions:
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ID: d14553e198a54a55ad036bcd63d4b5d4 Total File Types: 12 Extensions:
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ID: 6761680c05784e0dab1fb7b5650b5477 Total File Types: 15 Extensions:
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ID: b705e699f43e48c2b0fd15e7e8f40b5d Extensions: Files that don’t fit into the other categories |
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The File Details custom entity type allows you to leverage the file attributes (dates, timestamps, etc.) as part of your policy. This means you can include or exclude files based on any of these attributes. Download a list of the 45 supported file attributes below.
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This entity type identifies files that have the selected permission level (Read, Write, Read and Write, or Full) or sharing. The permission levels you want to identify are set when creating the policy. Permissions level scans require you to specify the user(s) or group(s) whose permissions you want to verify. The scan will identify external users or groups based on email addresses or an email wildcard for a specific domain. See Using the File Permissions Entity Type in a Policy and Configuring Data Sources: File Permissions for more information.
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Function
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Permission Level/Sharing
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Description
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User has permissions
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Read
Write
Read and Write
Full
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Identifies if the specified user has the selected permission level for a file
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User does not have permissions
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Read
Write
Read and Write
Full
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Identifies if the specified user does not have the selected permission level for a file
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Group has permissions
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Read
Write
Read and Write
Full
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Identifies if the specified group has the selected permission level for a file
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Group does not have permissions
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Read
Write
Read and Write
Full
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Identifies if the specified group does not have the selected permission level for a file
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Count users with permissions
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Read
Write
Read and Write
Full
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Returns the number of users that have the selected permission level for a file
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Count groups with permissions
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Read
Write
Read and Write
Full
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Returns the number of groups that have the selected permission level for a file
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Count sharing links
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All
Internal
External
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Returns the number of shared links in a file
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Has sharing links
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All
Internal
External
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Identifies if a file has shared links
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Is overshared
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Download a list of the 24 supported permission queries below.
⬇ Download the File Permissions list
File Status
The File Status entity type provides details about a file's status, such as if it's locked or encrypted. Download the 15 supported file statuses below.
⬇ Download the File Status list
Tags
The Tags custom entity type is a built-in entity type that allows you to leverage tags or keywords as part of the criteria used for your policies. For platforms that support tags or keywords (Box, SharePoint 2013 and later, Microsoft Office 365, and Procore), you can choose to include or exclude specific tags or keywords to target or filter out specific files from the policy scans. For example, if you add a tag of “legal approved” to all documents your legal team has reviewed and approved, you can add this tag to be included in a policy to search for and scan only these files. Similarly, if your company adds a tag “cancelled” to all contracts that don’t close, you can set a policy to scan only these files and set the policy to take the appropriate action against them.
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