Content
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Overview
The Content page displays the files and folders identified by your content scans. The page refreshes every minute to ensure the grid always displays the latest catalog data. The first column in the grid will always be Item name and displays the file name. The total number of items and the size of the items are displayed above this column. The grid dynamically creates all other columns from entity types and columns defined in the catalog.
Items are tenant-specific, so if you are using a multi-tenant environment, you need to be signed in to the correct tenant to view items and perform ad-hoc actions.
The file and folder counts for a content scan may differ from those for a migration job using the same location. This variance is because migration jobs include the root folder in the folder count, but content scans do not. Migration jobs also include ignored/filtered content in the counts for auditing purposes, but content scans do not include filtered content in counts.
Items highlighted in red could not have actions applied to them because the selected action requires additional configuration. Items highlighted in blue are awaiting approval.
Resizing Columns
Columns can be resized horizontally. The mouse will turn into a resize pointer when you hover between two columns. Hold the left mouse button and drag the column to resize it. Resized columns will retain their size and revert to their original size when the page refreshes.
Ellipses (…) will display if the content is too long to fit in the column width. You can adjust the column width to fit the content, or hover over the content to display a tooltip showing the full content.
Sorting Columns
By default, the content is sorted based on the order it was added to the catalog. If new content is discovered during subsequent scans, it will be added to the end of the grid. You can sort the content based on most columns in the grid. Columns that display multiple entries per file cannot be sorted. (See “Viewing Multiple Results” below for more information.)
Clicking a column header will sort that column in ascending order. An up arrow will appear on the column to indicate the ascending sort order (A). Clicking the column header again will sort the column in descending order. A down arrow will appear on the column to indicate the descending sort order (B). Clicking the column header a third time will use the default sort order. The selected sort will persist until you change the sort order or select to sort a different column.
DryvIQ uses natural sorting. Learn more about how natural sorting works here.
Viewing Multiple Results
If an entity returns more than one result, the column displays “> Show more” followed by a number indicating the number of results found. Click the arrow to display all the results.
Navigating Pages
One hundred items display on a page. The pagination toolbar at the bottom of the page lets you quickly navigate through pages. The last page number button shows the number of pages generated based on the number of items. Use the arrow buttons to advance through the pages. You can also click the page number you want to view or specify the page number.
Toolbar Element | Function |
|---|---|
|< | Go to the first page. This button takes you back to the first page of items, regardless of which page you are currently on. The page 1 button will be blue to indicate that it is the page you are viewing. |
< | Go to the previous page. This button takes you to the previous page in the list. The numbered button for the page you are currently viewing will be blue. |
Numbered buttons | Go to a specific page number. |
> | Go to the next page. This button takes you to the next page in the list. The numbered button for the page you are currently viewing will be blue. |
>| | Go to the last page. This button takes you to the last page of items, regardless of which page you are currently on. The button for the last page will be blue to indicate it is the page you are viewing. |
Page # | Go to the specified page. Type the page number and press ENTER. |
Selecting Files
Click the box next to a file to select it. A check mark appears in the box, and the row is highlighted in yellow to indicate selection. A footer appears indicating the number of selected files. You can select multiple files across multiple pages as needed. As you select files, the footer will update to reflect your selections (A). Clearing the box clears the selection(s). The footer will update as you clear selections and disappear if all options are cleared.
To select all files on the page, select the checkbox next to the Item Name column header. The footer updates to display “Page selected” with a value next to it. This is the number of files selected on the current page. The selected files are highlighted in yellow to visually indicate their selection (B).
To select the entire list (all files across all pages), click Select entire list. The column will change to “Entire list selected” with the total number of selected files on the current page (C).
Exporting the Contents
Use the Export items link to export the contents. If your browser's Downloads setting is set to ask you where to save each file before downloading, you will be prompted to specify the file name and the location where you want to save it. Otherwise, the export will be named “items” and will be downloaded to the Downloads folder (or whatever folder you have specified in your Downloads settings). The information is exported to a CSV file that can be opened in Microsoft Excel for viewing and sharing as needed.
The export will reflect any customizations made to the Content page. Only visible columns are included in the export, and the information is formatted according to the column settings. For columns set to “Hide/Show,” the values will be encrypted in the export. For columns set to “Redacted,” the values will be hashed in the export. In addition, the export will respect any filters applied to the content and will only include selected files, if applicable.
If you are viewing a specific page, the export will start on that page and include items from that page onward. Therefore, if you want to export the full list of items, ensure you are on page 1 before exporting. Otherwise, you can select any page and generate an export starting with the items on that page.
By default, exports are limited to 1 million rows.
Microsoft Excel has a maximum limit of 1,048,576 rows. When opening the export file, Excel displays a message to warn you if your file exceeds the maximum supported rows; any excess content is not displayed. Refer to Microsoft’s Excel specifications and limits for more information.