Items Report
- Andrea Harvey
- Lindsey Byers (Deactivated)
On This Page
Overview
The Items report is available when viewing information for individual jobs through the Jobs menu option and when viewing reports through the Reports menu option. The Items report lists all items analyzed for the job(s) and the status of each item. The job overview statistics can be viewed by files or by folders, but the item statistics aggregate all items, including the files, folders, and the root folder.
If an item name is too long to display fully in the list, you can hover on the name. This will display a pop-up that displays the full name of the item.
Understanding the Status
The status identifies what happened with the item in the last job run. This helps you understand which items were successfully transferred, which items were ignored, etc., so you can take the appropriate action.
The status values displayed in the user interface vary from the status values used in the REST API. The table below identifies the different status values. Note that the Items export uses the API status values.
UI Status | API/Export Status | Description |
|---|---|---|
Flagged | Remediation | The item could not be transferred and was flagged for manual remediation. |
Ignored | Skipped | The item was ignored due to a filter policy set for the job. See Ignored/Skipped Filter Reasons for explanations of each ignored status. |
Pending | Pending | The item has not finished transferring to the destination. This can happen if a job is paused or canceled before an item is completely transferred. |
Retrying | Retry | The item could not be transferred and is flagged for retry. The default retry attempts is 3. |
Revised | Processed | The item name was revised as part of the transfer. This occurs when an item name conflicts with policies on the destination due to the inclusion of unsupported characters or length. |
Succeeded | Success | The item was successfully transferred. |
Unknown | Unknown | The item status is unknown. |
Viewing Item Details
If you select a flagged or revised item in the list, you can view the “Flagged” reason or “Revised” reason by expanding the banner that displays on the right.
If you select a flagged or ignored item, you can use the Retry button that displays to set the item status to retry. DryvIQ will attempt to transfer the item during the next job run.
For flagged items, you can use the Ignore button that displays to set the item to be ignored on subsequent job runs.
Filtering the List
You can filter the Items list so it displays only items with a certain status, items that were revised for a specific reason, items of a certain file type, items that were flagged in a specific category, or items using a specific feature. You can also filter the list to show only files or only folders. Each filter option provides a secondary filter list that allows you to select a specific filter value. Select a filter below to view the available values.
Customizing the Columns
The Items page contains four columns. By default, the columns display the identified item, resolved item, item status, and item size (respectively). While the first two columns cannot be changed, the last two columns can be customized to display different information. Click the arrow next to the column name and select the information you want displayed.
Column Name | Description |
|---|---|
File description | Displays a description of the item (Adobe Portable Document Format, Microsoft Office - OOXML - Word Document, etc.) |
File type | Displays “Documents” and is blank for folders. |
Filter reason | Displays the reason the item was ignored during transfer, if applicable. See Ignored/Skipped Filter Reasons for explanations of each ignored status. |
Last failure | Displays the date the item last failed. |
link remediation status | Displays the current status of the identified links. This requires link detection to have been enabled when creating the job. |
Mime type | Displays the mime type for Google document types. Refer to the mime types for the Google document types below.
|
Number of links | Displays the number of links detected in the file. This requires link detection to have been enabled when creating the job. |
Size | Displays the size of the item. This is the default heading for the fourth column. |
Status | Identifies what happened with the item in the last job run. This is the default heading for the third column. |
Transfer date | Displays the date the item was last transferred. |
Type | Identifies the item as a file or folder. |
The columns can be sorted in ascending and descending order as needed, but the sort availability for the third and fourth columns is limited to certain column content.
Exporting the Report
Use the Export this report link to export the results to a CSV file for review. The following information is included in the export.
Column Header | Description |
|---|---|
transferred_on | Date the item was transferred |
status | Current status of the item. Note that the export uses the API Status values and not the status values from the user interface. See Understanding the Status above for more information. |
item_type | Identifies the item as a file or directory |
direction | The transfer direction for the item |
source_id | Item ID on the source platform |
source_name | Item name on the source platform. Names can vary between the source and destination due to name revisions that occur during transfer to accommodate naming restrictions of the destination platform. |
source_path | Item path on the source platform |
source_bytes | Byte size of the item on the source |
source_version | Number of versions on the source |
source_hash | Hash value on the source platform |
source_exists | Identifies if the item exists on the source platform |
destination_id | Item ID on the destination platform |
destination_name | Item name on the destination platform. Names can vary between the source and destination due to name revisions that occur during transfer to accommodate the naming restrictions of the destination platform. |
destination_path | Item path on the destination platform |
destination_bytes | Byte size of the item on the destination |
destination_version | Number of versions on the destination |
destination_hash | Hash value on the destination platform |
destination_exists | Identifies if the item exists on the destination platform |
audit_category_id | The audit category ID for the item. See Transfer Audit Category below for more information. |
audit_category_name | The description for the audit category. See Transfer Audit Category below for more information. |
flagged | Indicates if the item was flagged during transfer |
retried | Identifies the number of times the item was retried. |
job_id | The ID assigned to the job |
job_name | The name of the job |
last_failure_level | Identifies the most recent failure level for the item |
last_failure_type | Identifies the type of failure |
last_failure_message | Description of the failure type |
last_failure_recorded_on | Date the failure last occurred |
embedded_links | If link detection was enabled for the job, this is the number of embedded links identified for the item. Counts will not always match exactly depending on how links are added to the worksheet cell. If the links are added to multiple cells at the same time, DryvIQ reads the link as one link shared across cells. In this instance, all shared links count as one link. If the links are added to multiple cells separately (one at a time), DryvIQ counts each cell as separate. In this instance, each link is counted individually. |
remediated_embedded_links | If link detection was enabled for the job and link remediation has been executed, this is the number of links DryvIQ remediated for the item. |
processing_status | Identifies how the file was revised. “None” indicates no revision was required. |
filter_reason | Identifies the reason the file was ignored during transfer if applicable. The column will be blank for items that were not ignored. |
Microsoft Excel has a maximum limit of 1,048,576 rows. When opening the export file, Excel will display a message to warn you if your file exceeds the maximum supported rows, and the excess content will not be displayed. See Microsoft’s Excel specifications and limits for more information. Refer to Exporting Large Data Sets in Chunks if you need to export more than the maximum limit.
Transfer Audit Categories
Transfer Audit Category Description | Description | ID |
|---|---|---|
Access Failures | "Files and folders that have failed due to access failures." | ae073f4b34a846ca9a71eabca31f475f |
Access Rule Import Failures | "Failure importing access rule." | 86209a22f805497283cf53d9fd5b57b1 |
Access Rule Warnings | "Unable to apply permissions due to an incompatible or unsupported access rule." | 4d4e496ae6da4aeb91ce0f9a2cbe8bb4 |
Conflict Failures | "Files that have failed due to unresolved conflicts." | |
Conflict Warnings | "Files that have a conflict copy created." | |
Connectivity Failure | "Files and folders that have failed due to connectivity issues with the platform provider." | |
Conventions Skipped | "Convention skipped due to a convention mapping failure." | |
Duplicate Item Failures | "Files and folders that have failed because the platform does not allow duplicate names." | |
Invalid Item Failures | "Files and folders that are invalid in the platform provider." | |
IO Failures | "Files and folders that have failed for IO reasons." | |
Item Locked Failures | "Item Locked Failures" | |
Item Locked Warnings | "Files that have warnings when locked or unlocked." | |
Item Not Found Failures | "Files and folders that have failed because they were not found in the platform provider." | |
License Failures | "Files and folders that have failed due to an unlicensed product feature." | |
Permission Failures | "Files and folders that have failed because the authorized account does not have permission to access the resource." | |
Policy Failures | "Files and folders that have failed for violating a policy imposed by the platform provider." | |
Property Value Import Failures | "Failure importing property values." | |
Property Value Import Warnings | "Property Value Import Warnings" | |
Property Value Warnings | "Unable to transfer property values due to an invalid property map." | |
Restricted Content Skipped | "Files that were skipped due to restricted content." | |
Security Identifier Warnings | "Unable to apply permissions due to an invalid user or group." | |
Unknown Failures | "Files and folders that have failed for unknown reasons." |
Items Report Using the REST API
List all Items
Use the following call to list all items for all jobs.
List all Items for a job
List all files and folders for a specific job
List Items by Parent Folder
For a given job, this call returns all items within a folder.
List Items for a Job by Status
Statuses for REST API calls include:
none[0]: No remediation flag has been applied to the item.
success[1]: The item was moved successfully with no modifications by DryvIQ.
skipped: The item was skipped due to a policy configuration defined in your job such as Large Item Policy or Duplicate Name Policy.
processed[2]: The item was reviewed and changed by DryvIQ during transfer. See the processed statuses section below for further details.
remediation: DryvIQ could not transfer the item and it was flagged for manual remediation. This is the status you would use to get all flagged items.
retry: DryvIQ could not transfer the item and flagged it for retry. The default retry is set to 3 attempts.
pending: The item has not finished transferring to the destination. If a job is paused or canceled, an item could go to a pending status as well.
List Items by Processed Status
Processed status means the item was reviewed and changed by DryvIQ during transfer.
Processed statuses include:
none: No processing has occurred on the item.
filtered: The item was filtered by DryvIQ to meet the Job Filter configurations defined in your job (Job Filters).
skipped: The item was skipped due to a policy configuration defined in your job such as Large Item Policy or Duplicate Name Policy.
truncated: The item was modified by DryvIQ to conform to the destination platform requirements such as the Segment Transformation Policy.
converted: The item was compressed into a zip file by DryvIQ because the item is not supported on the destination (Restricted Content).
conflict_copy: A copy of the item was created due to the policy configuration defined in your job (Conflict Policy).
access_rules: Permissions were applied to an item (Permissions Import).
metadata: Metadata was applied to an item (Metadata Import).
unmapped: DryvIQ was not able to map permissions or the owner of the item.
List Items for a Job by Transfer Audit Category
Failed: Indicates the job audit log has captured one or more error entries.
Warning: Indicates the job audit log has captured one or more warning entries.
List all audit categories
List all items for a specific job and category
Get items for a Job formatted as CSV
All of the previous parameters can be added to this URL.
List all items for a specific job in .csv format
Example Response